Administrative Support Specialist

Job summary

Who may apply: Current, permanent DFAS employees in the competitive service, current DFAS VRA employees, and eligible DoD PPP Military Spouse preference applicants. This job announcement uses the USA Hire Assessment to evaluate applicants. For more information, visit USA Hire Assessment.

Major duties

Conducts management studies and works individual projects related to the mission, functions, manpower, administrative operations and processes of the Executive Support Office. Prepares and assembles a variety of recurring and special reports reflecting the DFAS mission and technical information. Utilizes a variety of automated processing software packages such as Microsoft Word, Power Point, Excel, etc., to develop, analyze and present statistical data. Performs administrative duties to control and provide substantive advice on suspense for staff action/correspondence, maintain records, orders and control of supplies/equipment and prepare briefings and presentations for the Executive Support Office. Studies, analyzes, and evaluates various administrative regulations, procedures, and policy directives to determine applicability of current guidance.

Qualification

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized experience is defined as: Applying administrative principles and practices to perform administrative support activities and providing guidance to others on administrative matters. Examples of qualifying experience may include: Tracking and managing project or task deadlines Preparing reports or presentations that analyze data and present findings to stakeholders Utilizing a variety of office automation software to create documents, spreadsheets, and presentations Providing guidance on administrative and agency policies and procedures, ensuring compliance and efficiency Reviewing correspondence to ensure accuracy and adherence to established standards, and initiating appropriate follow-up actions OR Conducting studies or analyses of administrative operations to identify areas for improvement and recommend solutions Time-in-Grade: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-07 or higher grade in Federal Service. You may qualify for consideration if meeting time-in grade, specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement.

Education

GS-9 Substitution of Education for Experience: Two full years of progressively higher level graduate education, Master's or equivalent graduate degree, may be substituted to meet the specialized experience requirement. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience and/or a basic requirement, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university. You must report only attendance and/or degrees from schools accredited by accrediting institutions that are recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html).

Evaluations

IMPORTANT NOTE - YOU MUST FOLLOW ALL APPLICATION INSTRUCTIONS CAREFULLY. ERRORS OR OMISSIONS MAY AFFECT YOUR RATING. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.